Blog: Workforce Productivity

How to Reach Your Full Potential with an Up-to-Date Digital Workplace

December 27, 2021 - by Synoptek

Today, out-of-date technologies and aging infrastructure tend to hold organizations back from reaching their full potential. In a digital workplace era, the impact of these outdated tools and systems is especially far-reaching, causing low morale, and eventually, low efficiency and productivity. Read this blog to learn what’s holding your business back and uncover ways in which you can take your organization to the next level by adapting to and anticipating the needs of your digital workplace.

What is Preventing You from Reaching Your Most-Efficient Digital Workplace?

As the hybrid workforce model becomes increasingly widespread, establishing and sustaining a modern digital workplace is key to empowering people to do their jobs easily and effectively – regardless of where they are or what device they are using. Instead of being constrained by technology, a digital workplace allows employees to maximize the capabilities of new innovations – performing to their full potential and collaborating more efficiently than ever before.

Yet, many organizations are unable to reap maximum benefits from their digital workplace efforts because of several reasons. Here’s looking at 3 things that are preventing organizations from reaching their most-efficient workplace:

1. Aging Infrastructure

One of the biggest obstacles that restricts organizations from reaching their full potential with an up-to-date digital workplace is aging infrastructure. The presence of rigid legacy systems that aren’t prepared for change are a huge liability on organizations looking to establish a modern digital workplace. With outdated user interfaces, poor security, and limited integration capabilities, these systems work in an extremely siloed fashion – impacting not just how work is done, but also how data is collected and decisions are made.

2. Poor User Adoption

Investing heavily in modern digital technologies is of no use unless and until the workforce leverages these technologies and makes the most of its innovative capabilities. But lack of proper training and education on the need and benefits of digital workplace systems means employees are unaware of how best to use these platforms and how best to capitalize the features they offer to improve how they do their day-to-day activities.

3. Out-of-Date Technologies

Modern tech-savvy employees are extremely comfortable using new-age apps and intuitive UIs in their personal lives and they expect the same level of finesse and sophistication in their professional lives as well. But the heavy reliance on out-of-date technologies makes it difficult to establish the workplace of the future. Not only do these technologies lack modern capabilities, they require employees to devote substantial time, effort, and energy navigating through them. Since they are inflexible and difficult to customize, they are incapable of adapting to the needs of a modern world.

The Steps You Can Take to Achieve a Strong Digital Workplace

A digital workplace service can help companies empower their workforce with the latest and most innovative technology solutions that supports remote working, anytime anywhere mobility, and seamless collaboration. As a virtual, modern version of the traditional workplace, a digital workplace quickly and securely offers personalized role-based services along with all the applications, data, and collaboration capabilities employees needs to do their jobs.

Here are some steps you can take to establish and sustain a strong digital workplace:

Build contextual strategies

Before you begin deploying a digital workforce, have clarity on your business needs. Build strategies that are relevant to your business and fit our unique business context.

Strike a balance between goals and resources

Make sure to strike the right balance between your digital workplace goals and the resources you have to accomplish those goals. Although the temptation to establish a company-wide, pervasive workplace strategy is natural, focus on enabling digital dexterity depending on the budget and resources you have.

Establish business-focused processes

When establishing processes, make sure they are broad and business-focused instead of being too internally-focused; motivate employees to fully exploit the capabilities of modern technology to drive widespread adoption.

Emphasize on employee experience

When integrating new technology into your workplace, focus on employee experience: opt for tools that are modern yet easy-to-use and support high levels of engagement. Make sure they have the ability to analyze data and present it in visually-appealing formats for quick decision-making.

Enable automation

Instead of just implementing new tools and systems, take the effort to evaluate tasks that are done manually, and where and how you can automate them to eliminate repetitive effort and support innovative thinking and creative problem-solving.

Deliver engaging experiences

Don’t look at digital workplace merely as an IT project; since a digital workplace impacts every employee across the length and breadth of the organization, make sure to focus on delivering experiences: right from your C-suite to your customer-facing teams.

Educate and train your employees

In addition to modern tools, establishing a successful digital workplace also demands a cultural shift in how work is being done and how decisions are being taken. Educate and train employees via interactive intranets and communications platforms to ensure they are able to leverage modern capabilities to improve the overall experience they have with modern technology.

Constantly monitor and update

Setting up a digital workplace is not just a one-time process; it needs to be constantly monitored and updated and requires continuous investments in the long term. Therefore, always focus on maximizing the number of employees who make use of modern tools and technologies, and pave the way for a workplace that’s more collaborative, agile, and mobile.

Paving the way for the Digital Workplace of the Future

As organizations struggle to empower the increasingly remote workforce with the tools and capabilities they need to do their day-to-day tasks, a digital workplace enables new and effective ways of working through the use of modern tools and technologies. By offering digital dexterity, it helps in boosting employee engagement and agility, exploiting user-centric styles and technologies – resulting in high-impact performance, high return on tech investments, and exceptional business outcomes. Is your workplace equipped to be the workplace of the future?

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